How to buy
To use the supply panel, an eligible agency must issue a request for a quote to 1 or more panel members.
Populate the appropriate template to allow the contractors to quote for the services:
- request for quotation and purchase order template - categories 1 and 2 DOC, 263.5 KB
- request for quotation and purchase order template - category 3 DOCX, 44.26 KB
At the completion of an engagement, agencies are requested to provide feedback to the State Library of NSW.
Master Digitisation Services Agreement (MDSA)
The MDSA is a multi-agency access contract under the NSW Procurement Policy Framework. The State Library of NSW is the principal and eligible agencies may procure services under separate contracts established under this agreement.
There are 2 versions of the agreement:
- MDSA category 1 and 2 PDF, 320.81 KB - agreement used to establish category 1 and 2 panels
- MDSA category 3 PDF, 296.16 KB - agreement used to establish the category 3 panel.
The MDSAs are included here as information for buyers only. The State Library of NSW has already established these panels and buyers do not need to use the MDSA when requesting quotations for specific services from panel members.
References to sections and clauses in MDSAs must be maintained or, if changed, must be clearly identified as variations.
There is no set rate card associated with this supply panel.
The panel was established to ensure that suppliers have the capability of carrying out the desired work to the specification required, whilst making sure that the original collection materials was not damaged during the process.
Different collection types require different approaches, equipment and skillsets in order to be digitised safely and to standards set out int the statement of requirements.
Agencies should submit a request for quote and statement of requirements that suit that individual collection/format type being offered to the panel. Quotes can be submitted to any number of panel members, in line with value of procurement guidelines that agencies are bound by.
Panel members are required to take specific collection requirements into account when proposing their equipment choices, schedule and price.
Fee comparison at the quote stage lets agencies achieve value for money.