How to Supply

Date: 16 Dec 2019 - 20 Jan 2021
Updated: 20 Jan 2021
Type: Whole of government

How to apply

Read the scheme terms and conditions DOCX, 165.27 KB.

Consultants and contractors can apply for prequalification through eTendering (create a login first, it takes around 5 minutes).

Please contact for further supplier information.


Is there any deadline for prequalifying on this scheme?

There is no closing date but everyone is encouraged to get their applications in at their earliest convenience to enable assessments to commence. The date of 20 December 2019 is for a system review only.

Is there a closer deadline for submitting a tender to be on the panel?

This is an ongoing scheme with no fixed time for prequalification application submissions. There are no ‘tenders’ in the prequalification process, so no timeline to submit your application. Do not state fees, rates or costs while applying as it is essentially a specialist heritage skills list. The sooner you apply the sooner it is possible for prequalification.

We are prequalified for existing schemes, so do we get into the scheme automatically?

This scheme currently has no connection with other schemes. Every scheme is assessed under varying criteria for client-specific needs or expectations. Please submit an application covering one or more of the 50+ criteria identified in this scheme. (These are listed above in the "range of products and services".)

Are consultants required to have certified QA accreditation?

Participants must submit evidence of quality management processes. A quality management process is any set of procedures or activities that control or monitor the standard of work delivered by a service provider. Consultants who operate a certified quality management system (for example to AS/NZS ISO 9001) may submit details.

But a certified QMS will not be a requirement for joining the scheme. However all consultants and contractors must submit evidence of their quality management processes. This may include a project quality plan or quality management plan for a given project, a sample Inspection and Test Plan (ITP) schedule or other work conformity checklist (eg testing protocols, internal review/audit process, design plan, subcontract management processes, document control process etc).

To ensure a speedy processing of your application please submit as many documents as you feel are relevant to your circumstance. Smaller enterprises and sole traders may submit a concise statement of their QM processes. QM terminology and general principles can be found in NSW Quality Management Systems Guidelines for Construction PDF, 226.61 KB .

What is the annual budget expected to be attracted through the scheme?

The scheme is being established to assist Public Works Advisory (PWA) and Heritage Stoneworks(HSW), Property NSW and other collaborating government agencies so from year to year there is no defined budget or program for projects under this scheme. The scheme is aimed at giving wide exposure to private sector consultants and contractors who have relevant expertise, resources and experience to suit projects on a case by case basis. This will be state-wide across NSW Government.

How do I get to know about future training sessions?

The scheme website will announce training as it arises. One of the first training sessions PWA and HSW propose will provide training on the methodologies of the Minister's Stonework Program's individual projects.  This is for those consultants and contractors prequalified for stone conservation criteria elements of the scheme.

How does this scheme differ from the Government Architect's panel?

This scheme is heritage specific whereas the Government Architect's prequalification scheme is a high-level architectural design resource scheme.

Will the tender schedules for each of the agencies be uniform in this new Heritage Asset Advisory (HAA) selection process?

Agencies may wish to use their own tender documentation formats for heritage projects or choose to use PWA documentation formats as a more consistent process. Do not state fees, rates or costs when applying under the scheme.

How will competency of consultants be compared for projects?

In choosing consultants for projects their relevant experience, competency and capacity for the work will be assessed against the brief, timing, complexity and scope of the proposed works. Once pre-qualified, performance will be monitored through client feedback.

Will consultants lead the conservation contractors and be involved in their appointment?

The diversity of work likely to come through to prequalified consultants will be substantial in accordance with the 50+ categories identified. Some work will have no construction component but for physical project works for PWA/HAA consultants will be expected to participate through all phases of a conservation project.

Input to selection of heritage contractors may be most appropriate as long as there is no conflict of interest. For PWA project works close overview of the contractors work will be expected.

Is this scheme limited to consultancies of a certain size?

There is no limitation on size of consultancies. There is an expectation that single practitioners, small, medium and large business will be assessed. The opportunity for collaborations across the prequalified resource register is possible for leading and contributing consultants.

Who will monitor and set standards on the site?

PWA for consultants' standards and HSW for contractors' standards. Depending on the categories other independent specialist advice and input may also be used.

Can I add/update information after submission?

The applications for the various categories in heritage consulting and contracting can be assembled online and saved over more than one session. However when the application is 'submitted' no other information can be added without seeking permission from the site managers to add more information at a later date. We advise you do not finally 'submit' your application until all of the categories you propose to apply for are completed.