Built Heritage Conservation Consultants Scheme

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Date: 26 Dec 2016
Updated: 15 Jul 2020
Managed: Public Works Advisory Contact owner
Type: Whole of government
Scheme Number: SCM3831
The scheme enables government agencies to commission high quality services for built heritage conservation.

Categories for heritage consultancy

  • B01  Stone Façade Restoration
  • B02  Heritage Building Conservation (Interiors and Exteriors)
  • B03  Adaptation and Adaptive Re-use of Heritage Buildings and Sites
  • B04  Assessment and Compliance Activities
  • B05  Heritage Impact Statements (HIS)
  • B06  Heritage Significance Assessment and Recommendations for Listing
  • B07  Section 60, Heritage Act 1977 (NSW) Applications
  • B08  Section 170 , Heritage Act 1977 (NSW) – Heritage and Conservation Register
  • B09  Section 57, Heritage Act (NSW) Exemptions Notification
  • B10  Non-Compliance reporting and resolution of works to heritage places
  • C01  Structural - Earthquake and other Stabilisation of Heritage Structures
  • C02  Structural - Adaptation and Adaptive Re-use of Heritage Buildings and Sites
  • C03  Structural - Restoration of Existing Structural Elements of Heritage Structures
  • C04  Engineering - Assessing and Mitigating Fire Damage
  • C05  Engineering - Protective Measures for Heritage Buildings and Places
  • C06  Engineering - Fire Rating / Compartmentation / Fire Engineered Solutions
  • C07  Engineering - Subsidence Rectification
  • C08  Engineering - Industrial Heritage Structures and Public Infrastructure Conservation
  • D01  Traditional Gardens, Parks and Landscapes Conservation
  • D02  Botanical Assessments
  • E01  Finishes (Paint)
  • E02  Finishes (Plaster)
  • E03  Finishes (Wall Coverings)
  • E04  Finishes (Floor Surfaces, Finishes and Coverings)
  • E05  Furniture and Equipment
  • E06  Fabrics
  • E07  Fittings (Joinery)
  • E08  Fittings (Lighting)
  • F01  Excavation Director Archaeology (Maritime)
  • F02  Excavation Director Archaeology (Historical)
  • F03  Excavation Director Archaeology (Indigenous)
  • F04  Excavation Director Archaeology Section 140, Heritage Act 1977(NSW) Approvals
  • G01  Archaeologist (Maritime)
  • G02  Archaeologist (Historical)
  • G03  Archaeologist (Indigenous)
  • G04  Archaeologist Section 140, Heritage Act 1977(NSW) Approvals
  • H01  Interpretation Strategies for Buildings, Sites and Places
  • H02  Interpretation Plans and Implementation
  • H03  Presentation Methods, Media, communications and Content for Interpretation of Heritage Places
  • I01   Social History
  • I02   Oral History
  • I03   Architectural History
  • J01  Material Conservator - Objects and Monuments
  • J02  Material Conservator - Built Heritage and Interiors
  • J03  Material Conservator - Industrial Heritage
  • J04  Material Conservator - Moveable Heritage
  • K01  Material Testing - Stone
  • K02  Material Testing - Mortar
  • K03  Material Testing - Timber
  • K04  Material Testing - Finishes
  • K05  Material Testing - Cleaning / Paint Removal
  • L01  Other - please identify any other special consultancy skills you may have which do not fit within the categories mentioned above but may be of value to the conservation of our cultural heritage. This will be considered in any assessment process as to whether a separate category of prequalification will be created or not (eg. archival recording of buildings, cemetery history and studies, stained glass and lead light assessments, church architecture, WL Vernon's architecture etc).

Key benefits

The benefits of the scheme are:

  • create NSW regional jobs and support specialist heritage trades
  • create a pool of experienced, expert heritage consultant services
  • create opportunities for the private sector to participate in conserving the state’s built heritage assets, some dating back more than 200 years
  • create an efficient means of linking suppliers to Public Works Advisory (PWA) regional and rural offices and to the PWA Heritage Asset Advisory team
  • the pool of prequalified suppliers will provide external expertise in the delivery of high quality results in built heritage conservation consultancy.


Insurances are not required at time of application. Applicants need to provide proof of insurance at time of commissioning for work:

  • public liability insurance
  • professional indemnity insurance.

NSW Government agencies and related clients can get more information by emailing pwaheritage.prequal@finance.nsw.gov.au

How to apply

Read the scheme terms and conditions DOCX, 165.27 KB.

Consultants and contractors can apply for prequalification through eTendering (create a login first, it takes around 5 minutes).

Please contact pwaheritage.prequal@finance.nsw.gov.au for further supplier information.


Is there any deadline for prequalifying on this scheme?

There is no closing date but everyone is encouraged to get their applications in at their earliest convenience to enable assessments to commence. The date of 20 December 2019 is for a system review only.

Is there a closer deadline for submitting a tender to be on the panel?

This is an ongoing scheme with no fixed time for prequalification application submissions. There are no ‘tenders’ in the prequalification process, so no timeline to submit your application. Do not state fees, rates or costs while applying as it is essentially a specialist heritage skills list. The sooner you apply the sooner it is possible for prequalification.

We are prequalified for existing schemes, so do we get into the scheme automatically?

This scheme currently has no connection with other schemes. Every scheme is assessed under varying criteria for client-specific needs or expectations. Please submit an application covering one or more of the 50+ criteria identified in this scheme. (These are listed above in the "range of products and services".)

Are consultants required to have certified QA accreditation?

Participants must submit evidence of quality management processes. A quality management process is any set of procedures or activities that control or monitor the standard of work delivered by a service provider. Consultants who operate a certified quality management system (for example to AS/NZS ISO 9001) may submit details.

But a certified QMS will not be a requirement for joining the scheme. However all consultants and contractors must submit evidence of their quality management processes. This may include a project quality plan or quality management plan for a given project, a sample Inspection and Test Plan (ITP) schedule or other work conformity checklist (eg testing protocols, internal review/audit process, design plan, subcontract management processes, document control process etc).

To ensure a speedy processing of your application please submit as many documents as you feel are relevant to your circumstance. Smaller enterprises and sole traders may submit a concise statement of their QM processes. QM terminology and general principles can be found in NSW Quality Management Systems Guidelines for Construction PDF, 226.61 KB .

What is the annual budget expected to be attracted through the scheme?

The scheme is being established to assist Public Works Advisory (PWA) and Heritage Stoneworks(HSW), Property NSW and other collaborating government agencies so from year to year there is no defined budget or program for projects under this scheme. The scheme is aimed at giving wide exposure to private sector consultants and contractors who have relevant expertise, resources and experience to suit projects on a case by case basis. This will be state-wide across NSW Government.

How do I get to know about future training sessions?

The scheme website will announce training as it arises. One of the first training sessions PWA and HSW propose will provide training on the methodologies of the Minister's Stonework Program's individual projects.  This is for those consultants and contractors prequalified for stone conservation criteria elements of the scheme.

How does this scheme differ from the Government Architect's panel?

This scheme is heritage specific whereas the Government Architect's prequalification scheme is a high-level architectural design resource scheme.

Will the tender schedules for each of the agencies be uniform in this new Heritage Asset Advisory (HAA) selection process?

Agencies may wish to use their own tender documentation formats for heritage projects or choose to use PWA documentation formats as a more consistent process. Do not state fees, rates or costs when applying under the scheme.

How will competency of consultants be compared for projects?

In choosing consultants for projects their relevant experience, competency and capacity for the work will be assessed against the brief, timing, complexity and scope of the proposed works. Once pre-qualified, performance will be monitored through client feedback.

Will consultants lead the conservation contractors and be involved in their appointment?

The diversity of work likely to come through to prequalified consultants will be substantial in accordance with the 50+ categories identified. Some work will have no construction component but for physical project works for PWA/HAA consultants will be expected to participate through all phases of a conservation project.

Input to selection of heritage contractors may be most appropriate as long as there is no conflict of interest. For PWA project works close overview of the contractors work will be expected.

Is this scheme limited to consultancies of a certain size?

There is no limitation on size of consultancies. There is an expectation that single practitioners, small, medium and large business will be assessed. The opportunity for collaborations across the prequalified resource register is possible for leading and contributing consultants.

Who will monitor and set standards on the site?

PWA for consultants' standards and HSW for contractors' standards. Depending on the categories other independent specialist advice and input may also be used.

Can I add/update information after submission?

The applications for the various categories in heritage consulting and contracting can be assembled online and saved over more than one session. However when the application is 'submitted' no other information can be added without seeking permission from the site managers to add more information at a later date. We advise you do not finally 'submit' your application until all of the categories you propose to apply for are completed.