First of all, check your agency’s delegation manual and see who needs to approve the spend. Follow your agency’s approval procedure.
If your agency does not require you to follow a specific approach, the best practice advice for buying valued between $30-650,000 is,
To buy from contracts,
Get at least three written quotes, unless otherwise specified in scheme or contract conditions.
To buy , you need to use a supplier on the following whole of government arrangements (contracts listed below)
If you’re buying from a contract, you can use our request for quote template.
To buy from schemes,
When buying from a scheme, check the rules to see how many quotes you need to get as some schemes have their own rules. When you’re ready to approach suppliers, check with your agency if you need to manage your requests for quotes on your agency’s own quoting platform.
If is not available on a whole of government scheme or contract,
You need to run a procurement process that has been approved by your agency head or an accredited agency in your cluster. Read more about the different ways you can approach the market.
You could also consider:
For procurements under $250,000, you can get one written quote from an Aboriginal business (found through Supply Nation or the NSW Indigenous Chamber of Commerce). or a small, medium or regional business where direct procurement is permitted. Check your agency’s rules.
When you have chosen the supplier you want to engage, check with your agency’s procurement team if a purchase order is sufficient or if you need a specific contract.
Some schemes and contracts have their own contract templates. Check and see if there are specific contracts you need to use. If not, check if your agency has a contract template you need to use. Otherwise you can use our goods and services contract template.