• Mandatory
Date: 26 Mar 2008 - 26 Mar 2023
Updated: 27 Apr 2020
Managed: Department of Communities and Justice
Type: Agency specific
Scheme Number: 2601

Range of products

The range of products available under the contract within the SAP product suite cover the areas of:

  • finance
  • human resources
  • payroll
  • supplier relationship management
  • business intelligence
  • learning management
  • environmental health and safety
  • customer relationship management
  • governance risk and compliance
  • real estate
  • treasury management and master data management.

Contracting services provides a full range of procurement services for government agencies and other clients. Services include contract management of common use contracts. These are NSW Government contracts for the supply of ERP software products across many agencies.

The contract is for both perpetual software licences and cloud software licences with a right to purchase such licences for a period up to the end of the contract term (no more than 5 years).

The contract is for GSAS enterprise resource planning software applications – SAP for a term of 15 years expiring on 26 March 2023.

A variation for this contract has been approved to include the HANA product. HANA was developed by SAP as an in-memory database used to produce real-time business intelligence, reporting, data analytics and decision tools.

Key contract features


This enterprise licence is based on the number of client full time employees (FTEs) as at the last annual report. This can be perpetual or cloud software licence.

The price per FTE licence is fixed for the first 3 years of the agreement and at the end of each contract year there is a reconciliation process which may require a client to purchase more licenses as a result of abnormal growth in FTE numbers. The price is based on the Core product bundle.

The client must purchase the equivalent number of FTE licences equal to the number of FTEs published in their annual report.

Software update licence and support will be charged for the applicable program license fee. The maintenance service is SAP product support for large enterprises (PSLE).

A conversion fee has been negotiated for each client currently on an SAP platform.

Other features

Licences can be freely transferred between government agencies in an unrestricted manner.

Licences can be transferred to a third party (such as an outsourced contract arrangement) for the purpose of providing similar services to those provided by the internal provider.

Eligibility to use contract

Public bodies can purchase from NSW Government contracts under Clause 6 of the Public Works and Procurement Regulation 2019.

How to register

To register as a new customer please complete the online registration form.

Once approved, you will be advised of your authorised buyer identification number and you are then eligible to use the NSW Government contracts. Please be aware this registration process may take approximately eight weeks.

If you have any problems completing your application form or if you wish to check your registration status, please contact the NSW Procurement Service Centre on 1800 679 289 or

How to manage complaints and disputes

If a complaint or dispute occurs, both the buyer and the supplier must first seek resolution at the agency level.

Buyers: check our complaint management guidelines online.

Suppliers: make your complaint to the agency customer service representative or procurement area agent. If you can't reach resolution, you can escalate your complaint internally to someone more senior in the agency, or directly to the agency head.

If the dispute cannot be resolved by mutual agreement of both parties, you can escalate the complaint to NSW Procurement.

Contact NSW Procurement via our details on this site if you need more advice.