Retail Electricity Services and Risk Management (Large Sites) Contract

  • Mandatory
Date:
1 Jul 2015 - 30 Jun 2022
Contract Number:
777
Type:
Whole of government
Managed:
NSW Procurement
Contract 777 covers the supply of electricity to large sites with consumption over 100,000 kWh per year.

Range of services

Contract 777 provides the retail supply of electricity and green power for:

  • large sites where consumption exceeds 100,000* kwh per year
  • sites which have type 3 and 4 electric meters that are referred to as smart meters, and are read remotely via a telephone line, and registers energy consumption information on a 30-minute interval
  • street lighting and traffic signals.
Less than 100,000 kWh?

For sites with consumption less than 100,000 kWh per year, use Contract 776 Retail Supply of Electricity and GreenPower (Small Sites).

Electricity buy-back

Where customers have installed, or plan to install, small local power systems such as co-generation power systems or photovoltaic systems and plan to sell electricity, customers are advised to inform ERM Power.

ERM Power shall buy back electricity that is exported to the grid on the rates equal to the conventional contract 777 electricity rates.

Key benefits

  • Dedicated account management
  • No establishment costs for contract users
  • Pre-negotiated fair contract conditions – the contracts have a head agreement and individual customer contracts (Retail electricity agreement)
  • Consolidated billing at no additional cost
  • Onsite generation (feeding power back into grid)
  • Supply of GreenPower
  • Access to ERM's online customer portal providing 24/7 access to billing data, consumption reports, half-hour meter reports, demand management and market information at no additional cost
  • Tariff optimisation review at no cost.

Reports

A number of reports are available through ERM's online customer portal including 30 minute consumption data.

Customers are advised to get access to the portal to monitor and manage their consumption and spend by contacting Sue Melchor of ERM Power.

Insurance

  • Broadform public and products - $20 million for any single occurrence and unlimited in the aggregate as to the number of occurrences. The total aggregate liability during any one period of insurance for all claims arising out of the supplier’s products shall not exceed $20 million.
  • Workers compensation - as required by the laws of each relevant state and territory.

Appproved supplier

NSW address: Level 9, 201 Miller Street, North Sydney NSW 2060
Qld address: Level 52, 111 Eagle Street Brisbane Qld 4001
Postal address: GPO Box 7152, Riverside Centre Brisbane Qld 4000

General enquiries

For general enquiries, including billing, registration and transfers, please contact:

Sue Battersby
Senior Account Manager
Phone: 02 8243 9114 or 0427 431 585
sbattersby@ermpower.com.au 

Emergencies

For general inquiries, including billing, registration and transfers, customers should contact ERM Power Government senior account manager Sue Battersby by email or phone provided above.

In case of an emergency, phone the local network service provider.

The networks’ emergency numbers are:

  • Ausgrid Network: 13 13 88 (24 hours)
  • Endeavour Energy Network: 13 10 03 (24 hours)
  • Essential Energy Network: 13 20 80 (24 hours)

Code of behaviour

The supplier must, in carrying out this agreement, comply with the codes, policies and guidelines and standards listed in the contract, which includes the Code of Behaviour for the Protection of Children and other Vulnerable People.

The supplier must ensure that all persons working on the site or sites under the contract; including but not limited to the supplier’s employees and managers, consultants and sub-contractors, understand and comply with the requirements shown below:

  • All supplier employees must gain permission to enter the school or facility before commencing work and they may only enter approved areas. The supplier’s representative, or where a sub-contractor is working without the supervision of the supplier, the sub- contractor’s representative, must report their presence to the person in charge of the school or facility on arrival each day and record, in the site visit log, the details of all of the supplier’s or sub- contractor’s employees working at the site or sites that day.
  • Supplier employees should avoid talking with, touching or interacting with any children or residents or other users of the school or facility, except where the work requires it, or in an emergency or safety situation.
  • Supplier employees must only use approved toilets and other facilities, unless the person in charge of the school or facility gives written authority to use alternative arrangements.
  • The work area must not be able to be used or accessed by children, or residents or other users of the school or facility while work is in progress. Clear signs and barricades (where appropriate) must be used to prevent any inadvertent or unauthorised access.
  • Appropriate privacy must be maintained when working on toilets and similar facilities. Supplier Employees must ensure that toilets and similar facilities are not occupied or in use by children, residents or other users before entering to perform work, and that work does not continue when use of the facilities is required.
  • Where practicable male employees should perform work on male facilities and female employees on female facilities.
  • Supplier employees must wear clothing that is tidy and in good condition, including a shirt, shorts or trousers or skirts at all times.
  • Supplier employees should report any concerns about children’s behaviour or child abuse to the person in charge of the school or facility.
  • Supplier employees must wear or carry an identity card at all times when on the site or sites.

Who can use this contract

Contract 777 covers the supply of electricity to eligible government customers in NSW/ACT, where sites are classified as large sites with consumption over 100,000 kWh per year.

All electricity customers with site consumption less than 100,000 kWh per year should be placed on Contract 776 Retail Supply of Electricity and GreenPower (Small Sites).

Contract 777 is only open to mandated NSW Government departments who are governed by NSW Procurement Policy Framework.

Signing an agreement

A customer contract "Retail Electricity Agreement" (REA) that is applicable under Contract 777 needs to be signed with ERM Power.

The purpose of the REA is for the customer to understand the terms applicable under Contract 777, add/remove/amend site details as required, and commit their load on the contract for the term of Contract 777.

REA also allows the customer to nominate its meter provider. Where the customer does not specify its nominated meter provider, then ERM Power shall use the government appointed meter provider under Contract 778 Retail supply of Electricity Metering and Metering Data Agency Services for NSW Government (Large Sites).

ERM Power will coordinate with the customers for transfer of all sites to them. No site will be transferred without the written consent of either party.

Adding or removing sites

Buyers may add or remove additional sites to or from the premises with prior written consent of ERM Power.

If additional sites need to be added or removed buyers will be required to complete the roll In/roll Out form which can be obtained from ERM's account manager, Sue Melchor.

The form, once completed and signed by an authorised delegate within the buyer's organisation, should be returned to ERM's account manager.

Any removed sites will remain part of the premises until the site is disconnected. Customers can seek confirmation from ERM Power once the site is disconnected.

Pricing

Contract prices are available during May of the preceding financial year.

The prices apply to all large sites located within NSW or the ACT.

Contract prices are charged according to the time of use of electricity. Time of use are classified as under:

  • peak: 7am to 9am and 5pm to 8pm AEST on NSW business days except Saturday, Sunday and public holidays in NSW
  • shoulder: 9am to 5pm and 8pm to 10pm AEST on NSW business days except Saturday, Sunday and public holidays in NSW
  • off-peak: all times outside peak and shoulder periods.

Yearly variations to price

Contract pricing is based on NSW Procurement undertaking a progressive purchasing model (buying annual electricity in small blocks spread over a number of transactions, and arriving at a volume weighted average price) with ERM Power.

This model does not provide fixed pricing to the buyers, however it enables the government to better manage price risks and contain the cost of electricity.

Invoicing

To support the objective of centralised and consolidated billing, ERM Power shall upon request present a single invoice monthly for all consolidated premises. The consolidated invoice includes all charges associated with retail electricity supply, network operation, regulatory charges, losses and any other costs associated with the supply of conventional electricity deliverables and GreenPower deliverables to the buyer’s sites.

Buyers shall make a single payment to ERM Power for each account or consolidated account agreed at the time of signing REA.

In the event that an invoice is found to be overcharged due to any error by ERM Power, ERM Power shall refund all overcharges to the buyer within 30 calendar days from the date of becoming aware of the error.

All invoice corrections shall be presented as a credit/debit on a future invoice and not as a reissue of previous invoices. These corrections shall be accompanied by an explanation on the invoice of the circumstances behind the credit/debit. In some cases (such as a site closure), ERM Power shall, if requested by a buyer, refund any credits by direct transfer to their nominated organisation bank account or make payment via a cheque.

Payment terms

ERM Power shall provide invoices at the end of each billing period for payment within 21 days. Buyers must pay all invoices within 21 days from date of issue of a correctly rendered invoice (unless shorter payment terms are agreed at discounted rates).

During the NSW Department of Education summer school holiday period, school invoices for usage in December will have an additional seven days for payment without accruing late payment interest charges and schools must pay within 28 days from the date of issue of invoice.

Late payments: After the first 3 months from the commencement of contract, for any late payment, ERM will charge interest on the outstanding amount at the default interest rate. Definition for the default interest rate is provided on the customer contract.

In case of full payment before the due date shown on the invoice, ERM will give a discount for early payment by applying the early payment interest rate. The discount will apply as a credit on the following bill. The calculation method used is as follows:

open paren invoice value excluding GST close paren times open paren 4% plus RBA determined cash rate close paren times open paren number of days payment received by ERM prior to payment due date close paren divided by 365 days

The interest rates applied are determined by the Reserve Bank of Australia.

Example

Invoice amount due: $10,000.00 ex GST

Payment due: 21 March

Payment made by client: 3 March (19 days from due date)

Payment received by ERM: 4 March (18 days from due date)

RBA Cash Rate: 1.50%

Early Payment Amount: $27.12

Savings opportunities

Saving opportunities are available to customers through yearly tariff analysis undertaken by ERM Power at no additional cost. NSW Procurement coordinates this activity by working with ERM Power.

Early payment discount is available in addition to the competitive energy rates.