How to buy

Updated: 27 Apr 2020

Online catalogues and price list

View products of suppliers on this contract on eCatalogues.

To see pricing information you will need login access. Contact your agency administrator or the NSW Procurement Service Centre.

Invoicing

You will receive consolidated invoicing from your fleet management provider. They will act on behalf of your agency to remit monthly lease payments and organise lease variations.

The standard terms of payment are 14 days from the date of invoice.

However, please refer to your agency’s fleet management team. If you are unsure of who this is, you can contact the fleet category management team at NSWP_Fleet@treasury.nsw.gov.au

Government taxes and charges

All taxes, duties and charges imposed or levied in Australia or overseas in connection with the performance of this agreement will be borne by the supplier.

Third party purchasing

Clause 6 of the Public Works and Procurement Regulation 2019 allows the NSW Procurement Board to provide access to suppliers of public sector bodies to state contracts standing offer agreements for the provision of goods and services. These suppliers are known as Nominee Purchasers. The public sector bodies making the nominations are known as Nominating Agencies.

'Nominee Purchaser' means a supplier to a public sector agency, nominated by the public sector agency to be authorised to place Orders under Standing Offer Agreements for works done as such a supplier and registered by NSW Procurement.

Access of nominee purchasers to NSW Government contracts standing offer agreements:

  • is limited to standing offer agreements relevant to the contract between the nominating agency and the nominee purchaser, and which are specifically listed in the nominee purchaser’s registration and
  • is for a fixed period of registration, usually ending on the completion of the term of the contract between the nominating agency and the nominee purchaser.

A nominee purchaser must not purchase goods or services under a NSW Government contract standing offer agreement, unless they are related to its obligations under a contract with a public sector agency and are used during the term of such a contract or included or incorporated in works, goods or services to be provided to the public sector bodies.

How does the fleet supply model work?

The model PDF, 62.76 KB shows the relationship between NSW Procurement, lessors, fleet management providers and agencies, and the responsibilities of each party.

Each month, all leases for vehicles to be delivered during the following month will be bid on between lessors on the lessors panel via a restricted request for quotation on the eTendering website.

Quotes are assessed by NSW Procurement and remain valid for 3 months after the initial delivery date provided by the dealer.

Each government agency has signed master operating lease agreements with all the lessors on contract 333, which sits under the contract 333 head agreement.

Should I be contacting the lessors directly?

Your agency’s interaction with the lessors should be minimal, if any.

Your cluster’s selected fleet management provider will liaise with lessors on your agency’s behalf.

Please contact your agency fleet management team to find out your cluster’s fleet management provider. If you are unsure of who this is, you can contact the Fleet Category Management team in NSW Procurement at NSWP_Fleet@treasury.nsw.gov.au

Who looks after the Contract 333 Lessors Panel?

The Fleet Category Management team in NSW Procurement manages contract 333 and contract 300.

They are responsible for supplier relationship management, managing the leasing bidding process with the lessors on contract 333, providing support for SmartPool and are the custodians of the fleet policy.

How is distance variation calculated?

On return of a vehicle, the lessor will calculate the distance variation as follows:

  • If the distance variation is equal to or in excess of the distance variation buffer (10,000 km), multiply the distance variation by the distance variation rate (in respect of a vehicle, 5.0 cents per kilometre for passenger vehicles and 7.5 cents or per kilometre for light commercial vehicles), specified in the lease schedule, or as otherwise agreed between the lessor and the agency, and the result is an amount payable by the agency to the lessor.
  • If the distance variation is less that the distance variation buffer, no amounts for distance variation will be recorded.

How is termination value calculated?

In relation to a vehicle on a day, means:

  • any outstanding monthly rent payments, plus
  • the sum of the present value on that day of all monthly rent payments, less any lease management fee component, which are still to fall due or which would, but for termination, have become due under a lease document calculated by applying a discount rate equal to the interest rate being charged in connection with the lease of the vehicle at that time, plus
  • the present value of the residual value calculated by applying a discount rate equal to the interest rate being charged in connection with lease of the vehicle at that time.

What happens at the end of lease?

Your selected fleet management provider will coordinate the transport of vehicles to the lessors at the end of lease and act on your behalf to negotiate unfair wear and tear.

When was StateFleet decommissioned?

Government agencies switched over to their selected fleet management provider in July 2016.