How to buy

Updated: 27 Apr 2020

Invoicing

The standard terms of payment are 14 days from the date of invoice.

However, please refer to your agency’s fleet management team. If you are unsure of who this is, you can contact the fleet category management team at NSWP_Fleet@treasury.nsw.gov.au

Government taxes and charges

All taxes, duties and charges imposed or levied in Australia or overseas in connection with the performance of this agreement will be borne by the supplier.

Third party purchasing

Clause 6 of the Public Works and Procurement Regulation 2019 allows the NSW Procurement Board to provide access to suppliers of public sector bodies to state contracts standing offer agreements for the provision of goods and services. These suppliers are known as Nominee Purchasers. The public sector bodies making the nominations are known as Nominating Agencies.

'Nominee Purchaser' means a supplier to a public sector agency, nominated by the public sector agency to be authorised to place Orders under Standing Offer Agreements for works done as such a supplier and registered by NSW Procurement.

Access of nominee purchasers to NSW Government contracts standing offer agreements:

  • is limited to standing offer agreements relevant to the contract between the nominating agency and the nominee purchaser, and which are specifically listed in the nominee purchaser’s registration and
  • is for a fixed period of registration, usually ending on the completion of the term of the contract between the nominating agency and the nominee purchaser.

A nominee purchaser must not purchase goods or services under a NSW Government contract standing offer agreement, unless they are related to its obligations under a contract with a public sector agency and are used during the term of such a contract or included or incorporated in works, goods or services to be provided to the public sector bodies.

Frequently asked questions

How does the fleet supply model work?

Each government agency  has engaged a fleet management provider from contract 300 under an ‘appointment agreement’, which sits under the contract 300 head agreement. Agency-specific requirements are specified in the appointment agreement, for example if an agency requires additional services like telematics.

The fleet supply model PDF, 62.76 KB the relationship between NSW Procurement, lessors, fleet management providers and agencies, and the responsibilities of each party.

How do I find out which fleet management provider my cluster has selected?

Please contact your agency fleet management team. If you are unsure of who this is, you can contact the fleet category management team in NSW Procurement at NSWP_Fleet@treasury.nsw.gov.au

Who looks after contract 300 fleet management providers?

The fleet category management team in NSW Procurement manages contract 300 and contract 333.

They are responsible for supplier relationship management, managing the leasing bidding process with the lessors on contract 333, providing support for Smartpool and are the custodians of the Travel and Transport Policy , and the Motor Vehicles Operational Guidelines.

How do I organise my short-term rental vehicles?

Agencies who require short-term rental vehicles for fleet purposes (as opposed to travel purposes) should go through their fleet management provider rather than the government’s travel and accommodation provider.

How are the benefits of the supply model measured?

The fleet category management team, NSW Procurement uses the following measures to assess the supply model:

  • fleet cost reduction
  • lease cost reduction
  • fleet size reduction
  • improved fleet utilisation
  • customer service.

When was StateFleet decommissioned?

Government agencies switched over to their selected fleet management provider in July 2016.