Contract templates

Goods and services contracts

We recommend you use the NSW Government templates whenever possible for goods and services procurements.

You can customise these templates to meet your needs. However, you should still try to make sure your contract’s terms and conditions reflect the principles and approach of the standard contracts.

If you’re in doubt, seek legal advice before you make any changes.

Types of goods and services contract templates

You can use the NSW Procurement Board’s standard templates for:

• Head (standing offer) agreement DOCX, 148.05 KB. This covers standing offers, including panels, as well as whole-of-government agreements and agency-wide arrangements.
• Customer contract order template DOCX, 13.95 KB. Use this for individual contracts under a head agreement.
• Agency-specific contract terms DOCX, 90.84 KB. This is designed for one-off contracts, such as non-standing offers.
• Approved list DOCX, 37.82 KB. These are rules for participating in a supplier list or prequalification scheme.
• Plain English contract DOCX, 48.76 KB. Use this for individual contracts with a prequalified supplier.

ICT contracts

NSW Government agencies must use the Procure IT Framework to buy ICT related goods and services. This is mandated by Procurement Board Direction 2020-02.

The Procure IT Framework comprises:

• Core& Contracts for all low-risk ICT procurement up to the value of $1 million (excluding GST)
• Procure IT v3.2 for all ICT procurement over $1 million (excluding GST) and all high-risk ICT procurement (regardless of value)

Purchases made prior to 1 September 2017 which are high risk/high value will still operate under the version of Procure IT current at the time:

• From 13 June 2013 to 31 August 2017 use Procure IT v3.1
• From 1 July 2011 to 13 June 2013 use Procure IT v3.0
• Prior to 1 July 2011 use Procure IT v2.1.3 order forms

Purchases made prior to 1 November 2018 which are low risk/low value will still operate under the old short form agreement PDF, 339.87 KB current at the time.

Watch our video on the differences between Procure IT v3.2 and v3.1.

Construction contracts

There are a suite of construction contracts templates for agencies to use. The contract template you use will depend on the size and complexity of the project, scope of works and specific agency commercial requirements.

• Mini minor works. Use for procurements valued up to $50,000, or up to $150,000 under the prequalification scheme for works valued up to $1 million.
• MW21. Use for procurements valued up to $1 million, with relatively simple contractual arrangements
• GC21 edition 2. Use for procurements valued over $1 million
• Consultancy services. Use this whenever you engage private sector consultants on a construction project.
• Project management services. Use this for engaging private sectors project managers on a construction project.
• Expressions of interest. Use this for gauging interest from potential service providers for specific work.

You can find the contract templates on the construction category page.

Accredited agencies

You can use our standard construction templates and guidelines if they’re suitable. However, if you draft your own contract, you must be sure to include clauses that:

• refer to the NSW Industrial Relations Guidelines, Building and Construction Procurement
• make suppliers comply with any relevant international or Australian standards
• allow for proper sharing and use of financial assessment reports
• force suppliers to comply with WHS, environmental management and quality management requirements.
• More information is available on the construction category page.