Accreditation trigger events

Every accredited agency must identify, notify and manage any trigger events.
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What you need to know
  1. There are 6 types of trigger event.
  2. When one occurs, you must assess its severity and notify the Procurement Leadership Group.
  3. You must also develop a Trigger Event Action Plan and provide it to the Procurement Board.
  4. Based on this, the board may choose to vary or cancel your accreditation.

Types of trigger events

A trigger event is any event that could potentially affect an accredited agency’s ability to meet its accreditation requirements.

There 6 types of trigger events, although the Procurement Board may redefine these as it sees fit.

Under- or over-performance against outcome targets across 2 or more metrics for 2 consecutive reporting periods. Examples:

  • For 2 consecutive periods, you achieve less than 10% of your target for 2 metrics.
  • For 2 consecutive periods, your level 1 accredited agency delivers 10% above its target tolerance for 2 metrics. You may want to apply for level 2 accreditation.

A machinery of government change that materially impacts your procurement function and its structure, capability, processes or systems. Example:

  • Your accredited cluster divests an unaccredited agency to another cluster. You believe this may significantly impact your ability to meet the minimum accreditation requirements.

A significant organisational change that materially impacts the structure, capacity, or processes of a procurement function. Examples:

  • You change from a category-based procurement structure to a customer-based one and co-locate teams within key internal customers. This significantly changes your reporting lines and how you perform category management processes.
  • You hire new procurement specialists as part of a structural change. You want to find out if you can qualify for level 2 accreditation.

A significant change in capability stemming from uplift or loss. This may include, for example, recruiting procurement specialists or having them leave.  Example:

  • You lose specialist knowledge and experience when 2 senior category managers resign from your 10 person procurement function within 12 months.

An accredited agency conducts procurement activities outside of the mandatory requirements of policies and relevant government legislation. Examples:

An accredited agency fails to submit its annual outcomes report, agency procurement plan and annual self-assessment attestation. Example:

  • An accredited agency fails to submit its annual self-assessment attestation by the due date, despite NSW Procurement following up twice and is reported to the board.

Manage trigger events

It’s every agency’s responsibility to assess the severity of all trigger events and advise the Procurement Leadership Group (PLG) of its findings.

The PLG manages all trigger events and escalates them to the Procurement Board when they need to.

When you believe you may have experienced a machinery of government trigger event, you must notify NSW Procurement as soon as possible.

When you experience a trigger event you must also develop and implement a trigger event action plan, available from NSW Procurement, showing what action you intend to take. Your agency head (if applicable) and Secretary must approve this plan and send it to the PLG for endorsement.

Based on the nature of the trigger event and your ability to enact your trigger event action plan, the board may choose to:

  • conduct a targeted review
  • vary your accreditation level, or
  • cancel your accreditation.

While you’re managing a trigger event, you can still rely on your existing accreditation, so long as you comply with all relevant government legislation and policies.

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