Aboriginal participation reporting

Buyers and suppliers must plan and report on Aboriginal participation in goods and services contracts.
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Aboriginal participation strategy

Agencies must produce an Aboriginal participation strategy annually. An Aboriginal participation strategy is a public commitment of how an agency will support the objectives of the Aboriginal procurement policy (APP), see Section 3.3 of the APP.

The strategy must:

  • identify upcoming opportunities for Aboriginal participation to procure goods and services over $10 million (excluding GST)
  • include a public commitment from the agency to work with Aboriginal-owned businesses to grow the First Economy of NSW
  • detail Aboriginal employment and participation within contracting businesses and the total number of contracts awarded to Aboriginal-owned businesses
  • include measurable targets for Aboriginal participation that the agency or cluster will adopt. Include where appropriate, targets for specific categories of procurement and Aboriginal workforce strategies
  • report on your achieved outcomes and actions where you have not achieved targets.

Supplier Aboriginal participation plans

As part of the tender process for goods and services contracts over $10 million, suppliers must submit a draft Aboriginal participation plan. A final plan is agreed with and approved by the buyer during contract negotiations. The plans must include any specific Aboriginal participation contract requirements or targets specified by the contracting agency including:

  • projected number of Aboriginal full-time staff supported by the contract
  • standard contract information including the contracting parties, the contract value, location and time-period
  • the contract’s targets for Aboriginal participation and the strategies to achieve them
  • identifying Aboriginal-owned businesses that could contribute to the project (such as suppliers or subcontractors).

Aboriginal participation targets may include:

  • total number of Aboriginal full-time employees
  • percentage of Aboriginal employment on a contract
  • number of senior Aboriginal employees
  • value and number of Aboriginal-owned businesses to be subcontracted, or similar goals to boost Aboriginal participation.

The Aboriginal participation requirements may be set by the contracting agency, the NSW Procurement Board, or the supplier, where requirements have not been set or where the supplier will aim to exceed these.

Strategies may include:

  • advertising Aboriginal employment opportunities
  • engaging with local Aboriginal land councils
  • Aboriginal community groups and organisations
  • Aboriginal leadership workshops and other programs of a similar nature.

Suppliers must report monthly on their progress toward the targets described in their Aboriginal participation plan, through the Aboriginal participation portal.

A final report is submitted at the conclusion of the contract that addresses how the supplier has met the individual contract requirements and targets of Aboriginal participation.

Data gathered from Aboriginal participation plans, progress reports and final reports assists NSW Government to monitor compliance with the policy requirements and the report on the effectiveness of the policy and social outcomes.

Things to remember

Agencies must update and publish their Aboriginal participation strategy annually. They may submit it as an agency, group of agencies, or a cluster. Agencies may publish this information within a broader procurement document such as a cluster procurement plan or a social procurement strategy.